License audit - optimise license cost and prepare for software vendor audit

Do you feel overwhelmed with the complexities concerning software licensing?
We can help you make sense of it all.

An incomplete overview of your IT infrastructure makes it challenging to:

  • Establish software compliance
  • Cost-effective procurement of software
  • Ascertain unknown and unmanageable assets that are deployed in your IT environment
  • Indicate idle systems that waste operational resources
  • Make improvements in ROI of your Software investments
  • Take decisions regarding scale-on premises or shifting to the cloud
  • Meet regulatory standards

Our software license review will enable you to:

  • Identify migration and other IT consolidation opportunities
  • Highlight present or pending compliance threats
  • Align your IT objectives with your organisation
  • Improve investments concerning hardware and software through a comprehensive and accurate assessment of inventory and user data
  • Achieve equilibrium regarding optimization of a system configuration at lower costs

Want to learn more about our Software License Review process?


4 steps:

Discover

This phase consists mainly of the data collection process and identification and inventory of software assets through careful and extensive mapping of license entitlements, inventory data and usage. This may also include if required, a questionnaire and interviews of key stakeholders to collect relevant and accurate information.

Analyse

In this phase, we review and validate the combined data, analyse your prospective IT strategy, identify your current and past license agreements for improved optimisation of software investments ad provision of better recommendations and engagement considerations.

Recommend

Pinpoint areas where software investment optimisation can improve compliance by identifying if you have the appropriate licenses for your present usage and deployment state to improve alignment between your business objectives.

Manage

We undertake the responsibility of periodic reviews of your software environment and IT framework to ensure better ROI and a direct course to achieve company objectives.

Software Audit Response


Are you worried about an impending software audit?
Are you anxious about its implications on your organisation and your interests?
These essential steps can help you position your business in the most robust and secure position.

Step # 1: Be organised

In the coming weeks, you will get requests from your vendor’s auditor, which will necessitate going through a vast quantity of data. Your standard code of practice for such requests should include reviewing of audit clauses, noting and monitoring notice periods and checking for available leniency and leeway provisions. Get in touch with your vendor and inquire about signing an NDA before sending them the data regarding your IT environment.

Step # 2: Find leverage with necessary facts

Prepare to audit
Read the terms of your software license yourself. Monitor your use of the software, copyright and license ownership to see if there are any gaps. Pay attention to the so-called small print. Then you can compare your report with the report provided by the auditor. Our software license review service can provide additional help to simplify and speed up the process.

Don't get caught
Identify unknown or non-implemented terms and conditions of use under the license agreement. Document your position before submitting any data to the supplier or auditor. Our Asset Management Platform - based on certified software - can help you to be always well prepared and well informed.

Minimize risk
Please note that all licenses are reviewed for proper use of the metrics specified by the vendor. These seemingly insignificant elements may significantly affect the final accounts and audit results. Need help? We help our clients to be well prepared for the audit.

Step # 3: Achieve best results through negotiations

We will help you to negotiate with your software supplier There are many ways to save costs. The best offers usually appear at the end of a software manufacturer's financial year. Also, make sure that if you buy more, you can get a better price. We will help you negotiate a better offer from the manufacturer to get a satisfactory result.